Company Setup

Please share the statutory and mandatory details concerning your entity under applicable and different statutes, encompassing:

• Legal structure
• Trade DIN
• GSTN (Goods and Services Tax Number)
• CIN (Company Identification Number)
• PAN (Permanent Account Number)
• Official language
• Operating currency
• Details of authorised signatory
• Official logo
• Official address

You can also specify whether you intend to transact your incoming purchases through the purchase order route.

Functional areas represent different revenue streams or types of businesses you operate within your organisation. For instance, if you have multiple businesses like IT development, goods trading, and manufacturing operations, you can assess and understand the profitability matrices for these three revenue streams respectively. Accordingly, please define these revenue streams as distinct functional areas.

Branch

Please specify your state-level occupation and operation by providing applicable GSTN for the state wherein you operate.

Also, you need to identify all such states wherein you are operating.

Location

After setting up the branch setup, redirect to the branch with super admin credentials to set up operational and functional locations.

Please capture mandatory details such as address, contact details, website, details of the Point of Contact (POC), etc. If the branch and location addresses are same, simply enable the checkbox.

Also, enable the relevance of the functional area created earlier with relation to application in the specific location.

Cost Centre

The Cost Centre list involves identification and classification using a specific code wherein the cost is aggregated and accumulated under such cost centre.

Meanwhile, these cost centres are associated to departments undertaking different functional aspects.

The system facilitates a parent-child relationship of the group, sub-group having application and functional level identification and grouping of various GL accounts under the parent classification of - Assets, Liabilities, Income and Expenditures.

Firstly, you need to activate the default chart of accounts. Then, the user or the entity is allowed to edit, tweak and make changes or regroup the respective GL and subgroups as per their needs and applications. Further, the system also facilitates tweaking and aligning in relation to your internal reporting as well as statutory internal reporting as mandated under regulations as per Schedule 3.

Please capture all applicable banking details, including account numbers and IFSC codes, related to your business operations. Also specify if your business deals in cash.

You can define multiple payment terms in relation to all the incoming supplies and outgoing sales as the master input, in adherence to the regulations set by the central agency.

Please capture the financial year (FY) in relation to the initiation of the transactions and the starting month.

The system allows you to define the special period for the purpose of audit-related avenues being classified as special periods.

The KAM, or Key Account Manager, is the master-level input concerning your business drivers - responsible for the revenue flowing into the company entrusted with different geographies and regions.

The functionality includes a parent-child relationship driven by both top-down and bottom-up approaches.

Furthermore, if you have onboarded all the workforce on the Claimz platform, you can easily access KAM identification from the dropdown list of all employees.

You can customise the formatting of your invoice serial as per your needs and business requirements.

In case you intend to transact with a different invoice variant for a functional area application, you can do so by assigning that applicable variant onto that requirement.

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